The Metcalf Foundation is one of Canada’s leading private foundations (http://www.metcalffoundation.com).  Our goal is to enhance the effectiveness of people and organizations working together to help Canadians imagine and build a just, healthy, and creative society.  Our work is focused in three specific areas:
sustaining the vibrancy of the professional performing arts,
ensuring the ecological integrity of our natural and working lands, and
developing lasting solutions to issues of poverty.

The Foundation has an opening for an Executive Assistant/Office Manager.  This individual will provide administrative support to the President of the Foundation, run the day-to-day operations of the office and assist, as needed, with special projects.  The position of Executive Assistant/Office Manager is a permanent, full-time position.

Specific Responsibilities
The Executive Assistant/ Office Manager is responsible for:
• providing direct and comprehensive administrative support to the President, including management of calendar and schedule, correspondence, and travel arrangements;
• providing information and referrals to not-for-profit organizations and the general public;
• organizing Board and other meetings, including issuing invitations, circulating advance materials, arranging catering and other facility needs, taking notes during meetings, and conducting appropriate follow-up with materials from meetings;
• developing, implementing, and updating office procedures in accordance with Foundation policy;
• managing and performing basic maintenance related to the facility, office equipment, supplies, and archives;
• bookkeeping (payroll and accounts payable, bank reconciliation, maintenance of financial record keeping);
• organizing and distributing Foundation-wide publications and communication tools, including website management and maintenance;
• overseeing on-site trouble shooting of computer network;
• supporting other Foundation-wide projects as needs arise; and
• performing other administrative duties as required.

Qualifications
The ideal candidate possesses:
• 3-5 years experience in executive-level assistance and/or office management;
• strong computer skills, including demonstrated ease and familiarity with Microsoft Office functions (Mac platform) and database programs (Filemaker Pro);
• significant experience with MYOB or similar accounting software;
• experience with basic website maintenance;
• outstanding attention to detail;
• strong verbal and written communication skills;
• strong organizational skills;
• strong interpersonal skills;
• the ability to take direction and to work independently;
• the ability to manage competing priorities under pressure; and
• a strong commitment to providing an excellent level of service.

Post-secondary education and/or a demonstrated interest or experience working with not-for-profit organizations would be considered assets.

Interested candidates should send a résumé with a cover letter, by email or mail, providing salary expectations and references, to:

Metcalf Foundation
Att.:  Executive Assistant/Office Manager Search Committee
174 Avenue Road
Toronto, Ontario
M5R 2J1
e-mail:  info@metcalffoundation.com.

Application Deadline:  June 1, 2009